CHAPTER ONE

INTRODUCTION

1.1 BACKGROUND OF THE STUDY

In the business process, the Human Resource is most times considered as the most important asset in every organization (Antwi,  and Cusworth, 2007). Arik air is information driven and it is the staff who drives and carries out day to day activities. This Leave Management System can be used throughout the corporate organization. Arik air staff needs to submit their leaves manually to their respective authorities. This increases the paperwork and maintaining the records becomes tedious. Maintaining notices in the records also increases the paperwork. This project system can be used to automate the workflow of leave applications and their approvals in our college. It decreases the paperwork and enables easier record maintenance. It also reduces chances of Data loss. This system have features like leave cancellation, automated leave approval and report generation based on the requested data by the user. This system will help in reducing costs, saving time, integrating and aligning HR efforts with the rest of organization. Staffs will be empowered and engaged with more input and control over their work life. Through the Leave Management System, one can quickly build the work- flows and processes. The powerful flexibility features keep staffs regulations change. The Leave Management System is an Intranet based website that can be accessed throughout a college. Since mobile phones are popular and can be used in all walks of life, we have attempted to create an application that the students can easily access through their smartphones.

In the existing paper work related to leave management, leaves are maintained using the attendance register for staff of Arik Air. The staff needs to submit their leaves manually to their respective authorities. This increases the paperwork maintaining the records becomes tedious. Maintaining notices in the records also increases the paperwork. The main objective of the proposed sys- tem is to decrease the paperwork and help in easier record maintenance by having a particular centralized Database System, where Leaves and Notice s are maintained. The proposed system automates the existing system. It decreases the paperwork and enables easier record maintenance. It also reduces chances of Data loss. This module intelligently adapts to HR policy of the management allows employees and their line managers to manage leaves and replacements for better scheduling of workload.

1.2 STATEMENT OF PROBLEM

In the existing system, leaves are maintained using the attendance register for staff. The staff needs to submit their leaves manually to their respective authorities. This increases the paperwork & maintaining the records becomes tedious. Maintaining notices in the records also increases the paperwork. The main objective of the proposed system is to reduce the paperwork and help in easier record maintenance by having a particular centralized Database System, where Leaves and Notices are maintained. The proposed system modernizes and automates the existing system. It decreases the paperwork and enables easier record maintenance. It also reduces chances of Data loss. This module intelligently adapts to HR policy of the management & allows easy leave handling for better scheduling of workload. This system will provide a connection between the user (staff) and the database hence enabling quick retrieval of the information without any intervention from the human resource manager. In this system employees can apply for leave online he/she can see his/her balance leave.

1.3       PURPOSE OF THE STUDY

The main purpose of the study is to design a robust and secure online leave management system that support management at all levels in an organization. Specific objectives of the paper are:

1. To decrease the paperwork and enable the process with efficient, reliable record maintenance by using centralized database, thereby reducing chances of data loss in Arik Air.
2. To provide for an automated leave management system that intelligently adapts to HR policy of the organization and allows employees and their line managers to manage leaves and replacements for better scheduling of work load processes in Arik Air.
3. To provide a robust and secure leave management system that gives real time Leave reports and HRM insights in Arik Air.

1.4 SIGNIFICANCE OF THE STUDY

The leave management system is to decrease the paper work and easy record maintenance by having a Database for leaves maintenance. The Leave Management System reduces the over work and time duration. Thus this system maintains the excess leave balance done by college to maintain the leaves. But in this era of leave application have to suffer lots of problems and formalities for the approval of leave. It provide an easy, maintained and systematic environment for the higher panel for the approval of leave.

1.5 SCOPE OF THE STUDY

The scope of the project is limited to several processes: handling of employee leave application, managing leave balances, record management administration and leave management and It will generate the reports such as leave trends of the company, employee availability, employee leave balance, leave rejection and leave acceptance in Arik Air. The leave management system is designed in such a way that makes it possible to access it through any web browser program.

The leave management system was designed, developed and implemented taking the distinction of the leave of absence policies and types of leaves and the system is exclusively designed and developed for HR Department in general and the employees leave records section in particular. The employee leave section is solely responsible for keeping the leave and related records of employees and keeping track of their information.

1.6 DEFINITION OF TERMS

-      Database - a comprehensive collection of related data organized for convenient access, generally in a computer.

-      HR - Human Resource: a person who make up the workforce of an organization, business sector or economy.

-      MIS - Management Information System: a computerized database of financial information organized and programmed.

-      Workflow - A workflow consists of an orchestrated and repeatable pattern of business activity enabled by the systematic organization of resources into processes that transform materials, provide services, or process information.

-      Attendance - the action or state of going regularly to or being present at a place or event.

-      Paperwork - routine work involving written documents such as reports or letters